8 of the Finest AI Productiveness Instruments to Assist You Optimize How You Work

Home » 8 of the Finest AI Productiveness Instruments to Assist You Optimize How You Work

As a self-proclaimed instruments nerd, I’ve examined out lots of the ever-growing record of AI productiveness instruments in the marketplace. These are those I hold coming again to.8 of the Best AI Productivity Tools to Help You Optimize How You Work

“Work smarter, not tougher” has at all times been considered one of my favourite phrases. However now that I’ve entered my working-mom-of-a-toddler period, it’s taken on a complete new which means. I solely have so many hours in a day, and if I wish to have any semblance of free time, I must take advantage of them. 

Enter: these AI productiveness instruments, all of which assist me streamline, automate, and optimize as a lot as potential. A few of them assist me save hours of labor, others a couple of minutes, whereas some simply assist me keep my sanity — all of it counts. Each second I save goes towards that superb hour or two when my work is finished, my daughter is snuggled up in mattress, and I can cozy up with (learn: move out on) a very good e-book. 

After all, productiveness instruments are nothing new — however with the addition of synthetic intelligence, they’ve develop into much more {powerful}. Not solely can these nifty AI apps and instruments enable you to increase productiveness by organizing your time and duties higher, however they’ll additionally use machine studying to do a few of these time-consuming or repetitive duties for you.

As a self-proclaimed instruments nerd, I’ve examined out lots of the ever-growing record of AI productiveness instruments in the marketplace. These are those I hold coming again to.

1. Buffer

Use AI to brainstorm, write, and repurpose social media posts.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Probably the greatest methods to make sure you develop your following on any social media platform is to submit persistently (the algorithms adore it).

However whenever you’ve acquired a full-time job alongside along with your social aspect tasks (to not point out a number of channels to take care of), content material creation can develop into actually overwhelming, actually quick — until you’re leaning on Buffer’s AI Assistant

The AI instrument will help brainstorm, generate, and repurpose social media posts, it doesn’t matter what platform you’re utilizing. The assistant is social media sensible. In different phrases, it’s skilled to know the nuances of every platform — for instance, that X/Twitter posts can’t exceed a sure variety of characters, LinkedIn posts are usually a bit of extra skilled, Instagram posts lighthearted, and so forth — with out you having to immediate it.  

Once I’m stumped on what to submit to assist me construct my personal brand on LinkedIn, I typically flip to Buffer’s Create Space and click on the ‘Generate Concepts’ button to start out brainstorming. 

To get a greater sense of what will resonate along with your viewers, the assistant will ask: 

  • What’s your small business about?
  • Who’s your target market?

From there, it can generate a stream of concepts so that you can axe or approve, one by one. 

It will possibly enable you to workshop current content material, too, like taking a social media submit that carried out nicely on one platform and repurposing it for one more (my private favourite use case). 

Buffer pricing: Buffer (and AI Assistant) is free to make use of for as much as three channels. Paid plans begin at $6 monthly per channel. 

Put AI Assistant to the take a look at without spending a dime (no sign-up required!) with our Social Media Post Creator →

2. ChatGPT

Use AI to Take the admin jobs off your to-do record.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Whereas there are a number of super-powerful AI productiveness instruments in my tech toolbox proper now, OpenAI’s ChatGPT is by far probably the most versatile. I deal with ChatGPT like my AI digital assistant (thanks, pure language processing) and ask it to take time-consuming duties off my plate a number of instances every week. 

I exploit it for issues like discovering goal key phrases for website positioning, writing fundamental HTML to enhance my weblog posts (just like the helpful desk of contents on the high of this record, for instance), and summarizing lengthy or sophisticated paperwork.

What’s actually helpful about ChatGPT is that the chatbot performance means you don’t have to start out from scratch if what it generates isn’t what you’re in search of. You’re always constructing in your preliminary immediate. For instance, I can ask it to summarize a sophisticated article into ten bullet factors, and if that’s nonetheless too troublesome to digest shortly, I can simply add, “Clarify the above like I’m a 10-year-old.” (One in all my favourite prompts.)

ChatGPT pricing: Free for the essential model, with paid plans beginning at $10 monthly

3. Notion

Use AI to generate paperwork and search all of your paperwork for particular solutions.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Notion has lengthy been considered one of my favourite venture administration instruments — it’s additionally a giant a part of our workflow on Buffer’s Content team and Buffer’s firm documentation system — so I used to be buzzing once they made the {powerful} product even higher with AI. 

Notion AI will help generate textual content and autofill databases, create a helpful abstract of pages, and even assign motion objects based mostly on particular paperwork – all helpful time-savers. 

However my favourite Notion AI function is the power to ask the AI very particular questions on all the data you might have saved there. As we’ve talked about on our Open Blog, we use Notion at Buffer to deal with most of our (very thorough) firm documentation. As complete as our documentation system is, it may possibly take time to seek out a solution to an in-the-weeds query whenever you’re in a rush. 

So, quite than scrolling via articles and databases, I can hit the search icon, then ‘Ask AI,’ and kind in my query (say, “How do I categorize web prices in my month-to-month expense report?” or “Which Buffer teammates are based mostly within the US?”)

From there, the AI will generate a response to my query and hyperlink to the pages it used to compile the solutions. It’s value noting that this function remains to be in beta, however it’s at all times labored simply fantastic for me. 

Notion pricing: AI options will value $10 per workspace monthly. (Notion is free to make use of for people, however plans begin at $10 month-to-month — this excludes the price of AI).

4. Otter.ai

Use AI to robotically transcribe and summarize conferences.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

I’ve been utilizing Otter.ai, an audio transcription instrument, since my journalism days (you haven’t any thought how a lot time audio transcriptions have saved me). Now, it’s nonetheless a go-to in my instrument stack as a marketer. 

I nonetheless use it to transcribe interviews (for case research, skilled feedback, and the like), in addition to note-taking for normal conferences. When the assembly is over, I’ll drag and drop the audio recording of the decision into Otter’s net app. Inside minutes, I’ll have a full transcript and — extra importantly — an AI abstract of what was mentioned within the name. 

Positive, many video name instruments will do that for you (it’s value trying out the Zoom AI Companion should you use Zoom completely). Nevertheless, there are two causes I want Otter.ai. For one factor, I would like my transcription instrument to be separate from my assembly platform of alternative. I typically discover myself pulled into conferences in Zoom, Google Meet, and Riverside, relying on what my visitor prefers to make use of. 

One other helpful Otter.ai function is the power to click on on a bullet level inside the assembly abstract and be robotically taken to that time within the recording. Right here, you’ll be able to play again that second with Otter’s transcription enjoying alongside it like captions. 

Otter additionally integrates with Zoom, Google Meet, and Microsoft Groups, so you’ll be able to transcribe in real-time, which streamlines your workflow. Nevertheless, this does imply OtterPilot will be part of your name as if it have been one other visitor (one thing most transcription instruments will do), which I discover jarring. Nonetheless, should you’re aiming for full optimization, that is the best way to go. 

Otter.ai pricing: Free for as much as 300 month-to-month transcription minutes. Paid plans begin at $18 monthly.  

5. Todoist AI Assistant

Use AI to higher handle and break down your duties.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Todoist is considered one of my final productiveness instruments — I dwell by the duty supervisor and productiveness app. Todoist’s AI Assistant, very similar to the app itself, is easy and useful. It will possibly enable you to do three issues:

  1. Give ideas that will help you full a job
  2. Make the duty extra actionable
  3. Break the duty down into smaller ones

I’m a giant fan of the GTD (getting issues executed) productiveness methodology, which begins with “capturing” your duties — actually only a mind dump of all of the issues you must get executed. The subsequent step is to “make clear,” making the duty actionable, breaking it down into sub-tasks, and so forth., which Todoist’s AI Assistant will help me do. (Learn extra in regards to the GTD methodology in Francesco D'Alessio’s article on productivity apps for social media marketers.)

Like lots of the different instruments on this record, the AI Assistant isn’t baked into Todoist — you’ll want to move over to integrations and activate it earlier than the choices you see within the screenshot above develop into out there. 

Todoist pricing: Whereas Todoist has a free plan, the AI Assistant is simply out there on their Professional plan and upwards, which prices

6. Reclaim AI

Use AI to schedule your day whereas defending your focus and private time.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Because the identify suggests, Reclaim AI will enable you to claw time again out of your jam-packed schedule. Slightly than a calendar in and of itself, consider Reclaim as an AI-powered assistant on your calendar. (It syncs with Google Calendar proper now).

Primarily based in your priorities and function, it can enable you to block versatile day out in your calendar for all of the issues which can be essential to you — like targeted working time, figuring out, or a lunch break. 

I exploit Reclaim to dam out time for all of these items, plus a bedtime routine blocker for my daughter. My focus time, lunch, and exercise occasions shift round on daily basis based mostly on what different conferences I’ve on my calendar, however my daughter’s bedtime is non-negotiable and stays the identical Monday via Friday. 

That is removed from all Reclaim does, although: it additionally has a Calendly-like assembly scheduler, day by day planner, sensible scheduling for crew members in numerous time zones, plus a ‘buffer’ function that robotically schedules decompression time after each digital assembly and journey time earlier than and after each in-person occasion. 

Reclaim AI pricing: Reclaim has a stable free plan that can enable you to do many of the issues above. Paid plans begin at $10 monthly.

7. Speechify

Use AI to learn any textual content aloud. 

8 of the Best AI Productivity Tools to Help You Optimize How You Work

Gwyneth Paltrow helped me edit this text — due to Speechify

Speechify is an AI instrument that reads any textual content again to you. It has over 130 voices (together with the likes of Gwyn, Snoop Canine, and Mr Beast) and over 30 languages. Due to AI, the readings sound fairly pure and never robotic. 

If you happen to’re an auditory learner like me, Speechify will enable you to digest data quicker than you thought potential. You can too velocity up the studying tempo to spice up productiveness additional. 

There are such a lot of use circumstances for this text-to-speech instrument, which has a Chrome extension and even a cellular app, so you’ll be able to hear when you’re on the go. You can have it learn your emails when you wash the dishes, enable you to digest sophisticated paperwork, or flip any PDF into an audiobook. 

However my favourite use case is having it learn my articles again to me earlier than I hit publish. It’s an excellent method for writers to identify typos, grammar errors, or areas the place they may enhance readability. 

There are some neat options, too, like the power to create your personal AI Voice clone (I know) or translate and dub movies into different languages.

Speechify pricing: Speechify presents a restricted free plan. Premium plans begin at $69 monthly per consumer. 

8. Kind 

Use AI to draft content material in your distinctive type.

8 of the Best AI Productivity Tools to Help You Optimize How You Work

There are many AI writing tools on the market (Jasper, Copy.ai, and Author are all nice choices), however Kind is without doubt one of the few that comes and not using a studying curve). Type does precisely what it says on the tin: it makes use of generative AI that will help you write extra, higher. 

Kind’s easy document-processor interface is uncluttered and simple to know. It additionally features a host of templates for creating all the pieces from weblog posts to onboarding emails — actually helpful should you’re not nice at arising with AI prompts. 

You is likely to be considering, “Wait, didn’t you simply inform me ChatGPT and Notion can do this?” and also you’d be proper! However what units Kind aside is that you may prepare it to write such as you. With every immediate, you’ll be able to add, paste, or hyperlink to a format, tone, and elegance instance, which the AI will mimic when it devises your draft for you. 

The outcomes aren’t good — it’ll nonetheless require loads of tweaking to make it sound extra human than robotic — however it’s notably higher than among the different AI writing assistants I’ve tried. 

Kind pricing: 14 days free, then $29.00 monthly.

Extra AI productiveness instruments to strive? 

Whereas I’ve examined as many AI instruments as I might get my palms on, I do know there are a plethora on the market that I've but to discover.

If there’s a instrument on the market that I’ve to place via its paces, I’d love to listen to about it! Please remark beneath or tag @buffer or @bufferapp on all main social channels, and I’ll put your favourite instrument to the take a look at. 

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